Circuit court eFiling - eFiling a new case as a special prosecutor

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Purpose: Attorneys acting as special prosecutors can eFile new cases (which are usually initiated by the DA’s office) on the eFiling website when necessary. Once accepted by the clerk’s office, the case appears on the special prosecutor’s My cases page on the eFiling website.

Applicable Users: Special prosecutors

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1. Visit the eFiling website at https://efiling.wicourts.gov/ and log in. For more information see the article Logging into Wisconsin circuit court eFiling.
2. Select file new case in the main navigation or the [File a new case] button from the bottom menu.
   
3. Select the county you are filing in from the County dropdown menu and the applicable class code from the Class code dropdown menu. If you are filing as a special prosecutor, select Special Prosecutor from the Which agency is this filing for? dropdown menu. Then, select the [Continue] button.
   
   Note: If you are unable to select felony, misdemeanor, or criminal traffic class codes from the Class code dropdown menu, contact the clerk of court’s office to ensure you have been added to the corresponding prosecuting and petitioning agency in the court system software.
4. Select the [Add party] button to add parties to the case.
   Note: The yellow banner will tell you what party types are required for the selected class code. 
   
5. Complete the New party window. Start by choosing a Party type, beginning with the filing party (e.g., Plaintiff for a CF case type). Select the [Add attorney] button to add the attorney representing the filing party on the case. The attorney you’re logged in as will appear by default.
   
6. You can select the [Save, and Add next party] button to add additional parties to the case.
   
7. If the party you entered requires an interpreter, select [Yes] and select the language needed from the [Language] dropdown.
   
8. When all parties have been added, review for accuracy and select the [Continue] button.
   
9. Select the [Upload documents] button to browse for and upload a filing document along with other documents associated with the case. Review the bulleted list to ensure your documents are properly formatted.
   Note: The yellow banner will tell you what filing document is required for the selected class code. 
   
10. From the Document type dropdown menu, select the correct document type, and enter a descriptive title in the Document title text entry field. Select the [Continue] button.
    
    Note: An accurate and descriptive title is beneficial for identifying documents. The title entered displays in the View documents list on the My cases page and is visible to the courts.
11. On the Review page, review the filing for accuracy. Select a document link to open and view any of your uploaded files. Select the [Continue] button when you are ready to proceed.
    
    Note: The Notes to Clerk text entry field functions like a virtual sticky note on your filing. Anything entered in this box displays to the clerk while they process your filing but is deleted once your filing is accepted. These notes are not permanently saved to the case.
12. On the Ready to file page, select the checkbox next to the filing(s) you wish to submit or select the checkbox next to the county name to submit all filings in that county. Select the [File] button.
    
    Note: When filing a new case as a special prosecutor, no filing fee should be applied. If a fee amount is displayed, contact the clerk’s office to ensure proper account setup.
13. Upon submission, the case is transmitted to the clerk of court’s office. Once the new case is processed by the circuit court, you will receive an email confirmation and the file-stamped document(s) will be visible on the My cases page of the eFiling website. The eFiling system generates an Electronic Filing Notice that must be printed and served traditionally along with other case initiating documents.